Constitution of the Laurentian Association of Mature and Part-Time Students
II Mission Statement
V Membership Fees
VII Annual General Meeting
VIII Council and Executive Committee Meetings
IX Amendments to By-Laws and Constitution
X Parliamentary Authority
XI Official Languages
Name of Association The name of the Association shall be: Laurentian Association of Mature and Part-Time Students - or herein as L.A.M.P.S.
As representative of mature and part-time students, the Laurentian Association of Mature and Part-Time Students advocates on behalf of its General Membership, serves and links them to Laurentian University and the community at large.
Goals Planning:Ensure that regular planning of Council and Association activities is carried out.
Legal:Ensure that the Association meets all legal requirements, as defined by government.
Organizational Structure:Provide a governing body that develops policies, makes informed decisions and maintains an overview of the Associations operations on behalf of the General Membership.
- Ensure that Council is kept informed of issues and trends affecting mature and part-time students;
- Ensure that services are initiated and developed to meet the demonstrated needs and interests of Laurentian University mature and part-time students;
- Advocate on behalf of mature and part-time students, represent needs and concerns to all University governing bodies, to appropriate levels of government, to other students associations and to the public at large.
- Ensure that fair personnel policies are established and maintained.
- Ensure the financial viability of the Association.
- Ensure favorable external relations for the Association; Advocate on behalf of mature and part-time students.
- Ensure that Council, council members, staff performance and service reviews are conducted annually.
- The membership in this Association shall be any undergraduate student officially and currently registered with Laurentian University Registrar's office.
- A member seeking election to L.A.M.P.S.' Council must be a member in good standing at the time of the election at the A.G.M.
- Members of L.A.M.P.S. who wish to hold membership and pay fees to S.G.A, A.E.F., or G.S.A. may not be a member in good standing of LA.M.P.S.
- The Council may appoint non-voting members to the Council from within the University community, or from the community at large.
- Undergraduate students who wish to hold membership in the association may apply, and be accepted regardless if they must pay fees to S.G.A. or A.E.F.
- Membership fees shall be as prescribed by order of council.
- The President, Vice-President and Secretary, Treasurer and Social Convener shall be voting members of the Executive Committee of L.A.M.P.S., and the immediate Past President shall be ex-officio non-voting member of the Executive Committee of L.A.M.P.S.
- The Council shall consist of the Executive, and Councilors. The immediate Past President is an ex-officio non-voting member of the Council.
- L.A.M.P.S. shall be governed by its Council and shall be administered by its Executive Committee.
- The standing committees of L.A.M.P.S. are: Human Resources, Policy and Procedures, the Executive, Nominations, and Constitution and by-laws as defined in the terms of reference for each committee.
- Members of the executive committee or council may not be employed by the association.
General Membership Meetings
- There shall be at least one (1) Annual General Membership Meeting per year. Additional General Membership Meetings may be called at the discretion of the Executive Committee or by petition in writing of twenty-five (25) members of the General Membership.
- The agenda for a General Membership Meeting must be posted for the membership at least ten (10) working days prior to the meeting.
- Every member of LA.M.P.S. in good standing shall have one (1) vote at a General Membership Meeting. A member in good standing shall be as described in Article IV (A)-Membership.
- Voting at a General Membership Meeting will be in person only.
Council and Executive Meetings
- There must be at least eleven (11) monthly meetings of the Council each fiscal year.
- Council and Executive Committee Meetings shall be as duly approved in By-Law IV.
Amendments to the Constitution and By-laws
- This Constitution and its By-Laws replace all others. It takes precedence over any motion(s) made before the adoption of the amended Constitution and/or its amended By-Laws.
- This Constitution and By-Laws may be amended by an affirmative three fourths (3/4) vote of the membership present at a General Membership Meeting. Any amendments must be publicly posted and included in the written agenda of the General Membership Meeting.
- The By-Laws may be amended by the L.A.M.P.S. Council under the following conditions:
a. Notice of Motion must be given in writing ten (10) working days prior to the council meeting;
b. two-thirds (2/3) majority of voting Council members approve the motion;
c. all By-Laws enacted or changed by the Council shall require approval at the next General Membership Meeting.
Parliamentary Authority "Robert's Rules of Order - The Classic Manual of Parliamentary Procedure" by General Henry M. Robert shall govern all cases to which it can be applied and in which it is not inconsistent with the Constitution and By-Laws of the Association.
Official Language(s) The official language(s) of the Laurentian Association of Mature and Part-time Students, (L.A.M.P.S.) shall be both English and French.
Adopted at the L.A.M.P.S. General Meeting of March 31, 2008, Sudbury, Ontario